Other Services Unit Authorizations, Duties and Responsibilities
Office Secretariat
1. To carry out the phone calls and reception services of the manager to whom he is affiliated.
2. Keeping and archiving the files of the manager to which it is connected.
3. Arranging private or confidential writings of the manager to which he is affiliated, such as invitations, greeting cards.
To prepare the demands, to ensure that they reach the relevant people in a timely manner.
4. To follow the correspondence of the manager to whom he is affiliated, about leaving the job and starting the job, and
Make reservations for travel accommodation.
5. The equipment and other supplies needed by the manager to which he is affiliated.
to detect and provide in advance.
6. To prevent the entry of irrelevant and unsuitable persons to the office room.
7. To have the cleaning and ventilation works of the office room done.
8. Ensuring that his room is kept locked when the manager is not in place.
9. To prepare the agenda of the committees one day in advance, to write the decisions taken in the decision book.
To ensure that the decisions reach the relevant units.
10. To deal with the guests coming to the manager to whom he is affiliated, to host them until the meeting starts.
11. Records the visitors and telephone callers of the manager to which he/she is affiliated, on a daily basis.
save.
12. To prepare and distribute the congratulatory messages of the manager to whom he is affiliated.
13. To follow the protocol and phone lists and keep them up to date.
14. Notifying the units of the dates of cultural activities and correspondence and hanging the posters in the necessary places.
to ensure.
15. The documents of higher education institutions and higher education institutions are kept in standard terms.
archiving in accordance with the file plan.
16. Submit internal and external correspondence in the "Principles and Procedures to be Followed in Official Correspondence"
in accordance with the Regulation on the Law” and “Bilecik Şeyh Edebali University Signature Authorization Directive”.
edit as.
Department Secretariat
1. Apart from the duties, powers and responsibilities of the Registrar's Office,
to do all the work that is under his responsibility in the regulations.
2. To know the Postgraduate, Undergraduate and Associate Degree Education and Examination Regulations and related instructions,
To follow the changes, to make announcements.
3. Notifying the dean/directorship of the weekly course schedule and exam schedules
and make announcements on the bulletin board.
4. To make relevant announcements on the student bulletin boards of the departments and to remove the expired ones.
5. To make correspondence between the units and departments to which it is affiliated.
6. To define course adjustments in the system.
7. To examine the exemption petitions to the head of the relevant department and their advisors.
to be transmitted.
8. Leave, report, compensation and assignment letters and files of the faculty members working in the department
to follow up and finalize regularly in the system.
9. To write and present Department Board Decisions and superscripts to the Head of Department.
10. To open new courses.
To ensure the implementation and conclusion of the course evaluation questionnaires in the 11th Department
and submit it to the head of the department.
12. The documents of higher education institutions and higher education institutions are kept in standard terms.
archiving in accordance with the file plan.
13. Submit internal and external correspondence in the "Principles and Procedures to be Followed in Official Correspondence"
in accordance with the Regulation on the Law” and “Bilecik Şeyh Edebali University Signature Authorization Directive”.
edit as.
Employee
1. Following the work and procedures related to the assignment of contracted foreign lecturers
to do.
2. Personnel's terms of office, promotion dates, birth, marriage, death, etc. personal rights and
to follow the military service, in coordination with the Strategy Development Department,
To inform the secretary on time, to make the necessary correspondence and applications.
3. To follow the leaves, duties and reports of the academic and administrative staff. Staff on duty
The start/leave dates are notified to the Strategy Development Department and the Personnel Department.
report.
4. Regarding the appointment, promotion, resignation, military retirement and property declaration of academic and administrative personnel
executing transactions.
5. Whether the medical reports received by the academic and administrative staff are in compliance with the legislation.
check.
6. Dean/Dean/Deputies, head of department, vice-chairmen of departments, department
President, Faculty Board, Faculty Administrative Board memberships and University Senate representative and
To carry out and follow up the procedures related to the appointments.
7. Preparing and updating the lists of academic and administrative personnel working in the units.
8. To ensure retention.
9. Task distribution chart of the administrative staff and permanent workers in the unit
preparing the form and submitting it to the Faculty secretaries for approval.
10. Archiving the job descriptions and list of the committees and commissions formed by the faculty.
11. To make correspondence of the committees and commissions formed by the faculty.
12. Notifying the units of the dates of cultural activities and correspondence, and hanging the posters in the necessary places.
to ensure.
13. Implementation of the questionnaires to be made for academic and administrative personnel and
to ensure its completion.
14. To ensure that announcements are made about the faculty staff.
15. The documents of higher education institutions and higher education institutions are kept in standard terms.
archiving in accordance with the file plan.
16. Submit internal and external correspondence in the "Principles and Procedures to be Followed in Official Correspondence"
in accordance with the Regulation on the Law” and “Bilecik Şeyh Edebali University Signature Authorization Directive”.
edit as
Movable and Financial Affairs
1. Documentation of all expenditures to be made by the unit within the scope of the expenditure legislation, to the budget arrangement and
to prepare it duly, submit it to the Strategy Development Department and follow up
to do,
2. To check whether there is enough allowance. Additional allowance, allowance request and transfer
do their job. To take the necessary measures to avoid any disruption.
3. Timely delivery despite the request for information and documents that will form the basis of payments
any information that may cause delay in payments to persons or persons who do not
to timely inform their superiors.
4. Consumption and fixtures (educational materials, stationery, building maintenance and repair materials, wood and
purchase and sale of metal materials, electronic equipment and technological materials, machinery and equipment
maintenance, etc.) movable records related to the purchase of materials by direct procurement or tender
to track transactions.
5. Movable transaction slip, embezzlement slip, counting report, etc. duly editing documents, registration
retrieval and archiving.
6. To organize the warehouses in such a way that they are always clean, tidy and easily found.
7. To ensure that the materials that are missing from the warehouse are completed by notifying their superiors.
8. To record the output of the materials given for consumption by issuing TIF. Quarterly consumption
Prepare exit reports.
9. To register the transfers, grants and donations received by the unit, to prepare the debit slip, to follow up
and distributing it to the units.
10. Durable movables in common areas such as personal rooms, laboratories, corridors, classrooms
To create Durable Movable lists, to embezzle them. The embezzlements given to the rooms
to keep it up to date.
11. By making the year-end transactions of the movables, the counting minutes and the breakdown tables are prepared by Strategy.
Reporting to the Development Department.
12. Protection of movables against fire, wetting, deterioration, theft and similar dangers
To take the necessary measures and ensure that they are taken.
13. Payrolls of staff working overtime, students working part-time and doing internships
to prepare, to follow up, to report to the relevant department at the end of each month.
14. Preparing the files of the intern students, all kinds of correspondence regarding the trainee student.
to do.
15. To make the SGK employment and exit declarations of the intern students, work accident and occupational
to the relevant department to make the health insurance premium declarations and to pay the premiums.
report.
16. To make correspondence in the preparation of the strategic plans, to be responsible for the preparation of the plan.
To prepare fields and reports regarding the current situation.
17. Construction Works and Technical Department for the job requests of the places that need renovation and repair in the faculty.
18. To notify the Presidency.
19. The documents of higher education institutions and higher education institutions are kept as standard.
archiving in accordance with the file plan.
20. Submit internal and external correspondence in the "Principles and Procedures to be Followed in Official Correspondence"
in accordance with the Regulation on the Law” and “Bilecik Şeyh Edebali University Signature Authorization Directive”.
edit as.