Authority, Duties and Responsibilities of the Faculty Secretary
1. Comply with all legislation (Laws, Statutory Decrees,
Presidential Decrees, Statutes, Presidential Decisions, Regulations, Circulars,
Guidelines) to dominate and carry out all administrative work.
2. To prepare a weekly report regarding the work done in the unit and to submit it to the manager.
to present.
3. To ensure the division of labor among the administrative, technical and general service personnel in the unit.
To carry out the necessary supervision and surveillance.
4. To present a proposal to the Dean for the administrative and general service personnel to be assigned in the unit.
5. To act as a reporter in the Faculty Board and the Faculty Administrative Board without the right to vote.
6. To prepare the agenda of the Faculty Administrative Board and Faculty Disciplinary Committee and to inform the members.
to ensure its distribution.
7. To ensure that the decisions of the boards are sent to the relevant authorities and archived
8. To ensure that the necessary security measures are taken in the building campus.
9. Administrative and general service personnel working in the unit will not disrupt their work flow processes.
edit way.
10. To ensure that the savings measures are acted upon.
11. To hold periodic meetings with administrative personnel and general service personnel and to work efficiently.
to take the necessary measures.
12. To ensure a fair division of labor among the personnel, to perform their duties with their costumes.
to check whether they are brought in, and, if necessary, to assign the duties and units of the administrative staff.
to organise.
13. To ensure that the personal files of the academic and administrative staff in the unit are kept.
14. To ensure that student affairs in the unit are carried out in an orderly manner.
15. To ensure that the warehouses of the unit are kept in order.
16. Transferring and recording the documents coming from EBYS, directing them within the unit and
to ensure its completion.
17. The procedures to be done in purchasing all kinds of goods and materials required in the unit
To ensure that it is done by the movable registration control authority.
18. To ensure the preparation of the unit budget draft.
19. Carrying out the environmental cleaning, maintenance and repair services of the unit building and campus regularly.
provide and control.
20. Book exhibitions to be opened in the unit, their stands and posters and similar requests to be hung
to examine and inspect.
21. To assist students in providing necessary social services.
22. Necessary requirements for the implementation of occupational health and safety issues in the working environment
warnings, keeping doors and windows closed outside working hours.
to warn and control.
23. Preparing the documents related to the recruitment of academic and administrative personnel to be taken to the unit,
To ensure that the deadlines are extended.
24. To ensure that all data belonging to the unit are kept up-to-date.
25. Strategic Plan, Activity Reports, etc. of the Unit. to prepare reports.
26. To approve and approve the necessary documents. (student documents, transcripts, diploma
photocopy)
27. Cleaning and numbering of classes regarding AÖF, ÖSYM, ATAUNI exams.
and ensure safety.
28. To organize classes and make announcements in Distance Education exams.
29. To make disciplinary correspondence with academic and administrative personnel.
30. Whether the medical reports received by the academic and administrative staff are appropriate or not.
do the control.
31. To perform the works of the personnel to be deputized in accordance with the Task Distribution Schedule Form.