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Question: How can I access information about my student life?

Answer: First of all, when you register, you can enter OBS (student information system) using the OBS password sent to you via SMS and E-mail and follow your student status, advisor, course information, grades, and messages from the system.

Question: How can I apply? What are the requirements?

Answer: Application and registration dates and student admission requirements of departments will be announced in the student recruitment announcements published on our website before the Fall and Spring semesters. Follow the announcements on our website.

The procedures required for the application will be announced on our website for each semester. The written instructions specified in the announcement should be followed and the requested procedures should be completed completely.

In cases where the application cannot be made, the Student Affairs Department or the Information Technology Department should be contacted.

We recommend that you review our Institute's Academic Calendar. Click for the Academic Calendar.

Question: Where is your Institute located?

Answer: Click for contact information.

Question: I have selected my courses, where will the courses be? In which building are the courses held?

Answer: After selecting the course, you will see the course schedule created for you in the OBS system. The course name and the class with the faculty member are also specified in your course schedule. For example: If it says C201, it means that the course will be held in Block C, Classroom 201, if it says A103, it means that the course will be held in Block A, Classroom 103, if it says Lecturer's Room, it means that the course will be held in the room of the leading faculty member. (The rooms of the faculty members are within the relevant faculties.)

Question: In what cases will my relationship with the Institute be terminated?

Answer:

- Not renewing registration for two consecutive terms,

- Failing Specialization Field and Thesis Study courses twice in a row or three times at a time, (If a student who fails Thesis Study and Specialization Field courses for 1 term does not renew registration/select courses in the next term, their grade will be considered as failed in the term in which registration is not renewed and they will be considered to have received a (K) grade for 2 consecutive terms.)

- Failing to achieve a GPA of at least 2.50 in Master's and at least 3.00 in Doctorate

- Failing to graduate within the maximum periods specified for the program you are registered in,

- Failing to complete the course phase in a maximum of 4 terms,

- Failing to take the Doctorate Qualification Exam in the 5th term at the latest, Failing the Doctorate Qualification Exam twice,

- Rejecting the Doctorate thesis topic proposal twice,

- Failing the thesis monitoring exam twice in a row or three times at a time by the Doctorate Thesis Monitoring Committee ,

- Thesis is rejected in the Master's and Doctorate thesis defense exam, the thesis is found unsuccessful in the thesis defense after receiving correction,

- The student does not attend the thesis defense exam without an excuse,

- The student who receives correction in the thesis defense exam does not attend the "correction" exam without an excuse,

- The student has not renewed his/her registration in the last semester,

- In the case of a non-thesis master's program, if the term project is found unsuccessful in the last semester, the student's relationship with the Institute is terminated.

Question: I have just registered, what should I do now?

Answer: You need to review the Academic Calendar published on our website and select courses on the specified dates.
When selecting courses, contact your Advisor whose name you will see on OBS. The Advisor will check and approve your courses. The course selection process means renewing your registration and you need to select courses at the beginning of each semester. In addition, check the system for any tuition debts you have when renewing your registration each semester. The Advisor cannot approve the courses of students whose tuition debts appear in the system even if they want to.

Question: I missed the course selection dates, what can I do?

Answer: You must make your course selection process between the dates specified in the Academic Calendar. Students who cannot make their course selection process on the relevant dates due to illness etc. must submit a petition stating their reason to the Department Head via their advisor within the “excused registration” dates specified in the academic calendar.

Question: I could not take the midterm exam of my course, what can I do?

Answer: Students should follow the midterm exam dates from the announcements made on our website and the OBS system. If you cannot take the midterm exam of a course due to illness etc., you can request an exam by presenting your excuse to the course instructor within 5 business days at the latest (send your health report etc. document to the course instructor).

Question: Can I register for more than one master's program?

Answer: You can register for more than one non-thesis master's program, but you cannot register for more than one thesis master's program.

Question: How many courses can I take in a semester?

Answer: Thesis master's, non-thesis master's and PhD program students can take a maximum of 6 courses (45 ECTS) for 1 semester during the course phase.

Question: I graduated from my department with honors. Do I have the right to a master's degree?

Answer: Yes. Thesis master's program of the same department must be applied for within two semesters by meeting the minimum requirements. Follow our published student recruitment announcements. Your application will be accepted according to the student recruitment announcement opened by the relevant department for that semester.

Question: I have taken a course before, can I have the courses I took counted?

Answer: A maximum of 3 courses can be counted, including the Science Ethics and Research Techniques course, if any. For this, the approved course contents from the previous institution, the transcript and the Course Substitution Request Form to be obtained from the forms section on our website must be submitted to the Department Head.

Question: Can I take a course from another university? (special student)

Answer: Our students who want to take a course from a different university first determine the course(s) they will take by consulting with the other institute. (For example, Science Ethics and Research Techniques course) They check the equivalence of the course in terms of content and ECTS credits. Then, they fill out the “Taking Courses from Other Institutes-Higher Education Institutions Form” on our website. With this form, they apply to the Department Head Office to which their program is affiliated. If the Department Head Office finds it appropriate, the request to take a course from a different university is forwarded to our Institute. With the approval of our Institute, a letter of conformity is written to the other university and the student registers for the relevant course(s). The grade the student receives from the course is notified to our Institute by an official letter from the other university and is reflected on the student's transcript after the adaptation process is completed (A maximum of two courses can be taken).

Our students should carry out their procedures regarding taking courses from another university by taking into consideration the application dates, registration dates and course start dates of the relevant university.

Question: Can a student registered at another institute take courses from our Institute as a special student?

Answer: An application can be made to our Institute to take courses from our Institute as a special student. If deemed appropriate, registration is made for the relevant courses. Those who are not students at any Institute cannot take courses as special students.

Question: I am going to the military, what should I do?

Answer: The military service form and academic permission petition are filled out with a document indicating the end of the deferment or yusem document (thulus) and the signature of the advisor is obtained and the relevant department is applied to.

Question: I want to defer my military service, what should I do?

Answer: After completing the course selection/registration renewal process at the beginning of the semester, check whether your deferment date has been updated via E-Government. Your deferment date will be automatically updated by the end of the semester. (It is recommended that you check at least 24 hours after the advisor's approval.) In order to extend your deferment period, after renewing your registration, the Military Service Procedures Application Form in the Forms section on our website must be filled out and submitted to our Institute. The deferment application will be made by the Institute. Deferment extension cannot be made during the period in which you do not renew your registration during your education.

Question: I am in a class period, which courses should I choose, how many courses should I choose?

Answer: You need to contact your advisor for course selection.

Question: Do I have to attend classes?

Answer: Yes. Students must attend 70% of the theoretical courses and 80% of the practical courses. Attendance is also required for the course that is repeated.

Question: I am taking the Science Ethics and Research Techniques course. Is there an attendance requirement for this course? Would it be enough if I only took the exams?

Answer: Attendance is required not only for this course, but for all courses in our Institute. Therefore, not attending classes and only taking the exams does not satisfy the attendance requirement. According to our Postgraduate Education-Teaching and Exam Regulation;

1) Attendance in classes and practices is mandatory. Students must attend 70% of theoretical classes and 80% of practical classes.

2) Students who fail to fulfill the attendance requirement of a course, regardless of the reason, including health problems documented by a medical report and disciplinary suspension, are considered to have failed that course.

3) In case of repetition of classes and practices where the attendance requirement has been met, the attendance requirement is sought again.

Question: What should I do to select a course/renew my registration?

Answer: Enter the course selection page on OBS (Student Information System), select the courses and press the save button, the course selection process is completed after the advisor's approval. (If the fee has not been paid, the advisor will not be given approval by the system.)

You can see the advisor assigned to you during your student period on OBS, and you can reach your advisor's phone and e-mail address from our University phone book.

Your advisor will guide you throughout your learning process, starting with your course selection.

Don't forget to follow the announcements on our website during your student life.

Question: I did not renew my registration, is it included in my maximum period?

Answer: Yes. It will be deducted from your maximum period.

Question: Can I freeze my registration without renewing my registration?

Answer: In order to freeze my registration, you must first renew your registration. You can request to freeze your registration after you renew your registration.

Question: What do I need to do to freeze my registration?

Answer: In order to freeze my registration, you apply to the relevant department with the document of your reason and the academic permission form in the forms section of our website. Except for military service or sudden situations (health, disaster, etc.), the petition for freezing my registration is submitted within 2 weeks at the beginning of the semester after the registration is renewed.

Question: What do I need to do to cancel my registration?

Answer: The Petition for Request for Deletion of Registration in the forms section of our website is filled out and applied to the relevant department.

So can I cancel my registration on the same day?

Since the registration cancellation process is carried out by the decision of the Institute Board of Directors, which meets once a week, it is not deleted on the same day.

Question: Does every student have to take scientific preparation?

Answer: No, only students deemed necessary by the Department must take scientific preparation courses. Whether or not there will be scientific preparation is specified in the student recruitment announcement.

Question: Can I extend the term in scientific preparation?

Answer: No, if the scientific preparation period cannot be completed in 2 terms, the student's relationship with the Institute will be terminated.

Question: Can I take my graduate courses at the same time as scientific preparation?

Answer: The total number of undergraduate and graduate courses that must be taken in the scientific preparation program can be taken with the approval of the department and EYK, provided that it does not exceed six courses in an academic calendar year.

Question: I have completed the scientific preparation phase. What should I do to move on to the course phase?

Answer: Students who have completed the scientific preparation period must contact their advisor in the new term and select their courses for the course phase from the OBS system. There is no need for a separate petition or request for a stage change.

Question: Do I have to pay a fee?

Answer: Students enrolled in Second Education programs pay the fee determined per ECTS. In thesis-based Master's and Doctorate programs, if you have any other student registration, you must pay a fee. (open education, undergraduate, associate degree or non-thesis master's degree registration).

Question: I was not paying a fee, but I am seeing a fee in my name this semester?

Answer: The normal education period of the Master's degree is 4 semesters and no fee payment is required, but if the student exceeds the normal education period and reaches the maximum period (starting from the 5th semester), the fee is paid.

Question: Can I transfer?

Answer: You can follow the horizontal transfer quotas and conditions announced by the departments in the student recruitment announcement.

Question: I came with a horizontal transfer. Are the periods I spent in the previous M.A./DR program counted as the maximum period?

Answer: Yes. The period you spent in your previous education is deducted from your maximum period.

Question: I have completed the course phase. What do I need to do?

Answer: The student who has completed the course phase contacts his/her advisor in the new term, selects the Thesis Study and Specialization Field courses from the OBS system and submits a copy of the Thesis Title / Topic Proposal Form to the department and a signed copy to the Institute within the following two weeks (at the latest).

Question: How many ECTS/courses do I need to take in a semester?

Answer: 30 ECTS (minimum 7.5, maximum 45, at least 1 course must be selected).

If thesis master's and doctoral students cannot complete the course phase in 4 semesters, their relationship with the Institute is terminated.

(For non-thesis programs, the duration is fixed at 3 semesters.)

Question: How long does it take to graduate? How many semesters do I have?

Answer: You have a "maximum of 3 semesters" for a non-thesis master's degree, a "maximum of 6 semesters" for a thesis master's degree and a "maximum of 12 semesters" for a doctorate. You are also considered to have used the semesters you have not renewed your registration. If you cannot graduate within these periods, your relationship will be terminated. Click for education-training processes.

Question: I am a non-thesis master's student. Can I switch to a thesis master's degree?

Answer: You can apply provided that you have completed at least 1 semester in the program and your grade point average is at least 3.85 out of 4.

Question: I am a non-thesis master's student. Can I complete my student period in 2 semesters?

Answer: You can complete the 90 ECTS required for graduation and the term project in 2 semesters.

Question: I am a master's student, can I take courses from a different institute?

Answer: You can take a maximum of 2 courses from a different institute with the approval of your advisor and department.

Question: I am a doctoral student, can I take courses from a different institute?

Answer: You can take a maximum of 2 courses from a different institute with the approval of your advisor and department.

Question: I am a master's student, can I take courses from a different department or program?

Answer: You can take courses with the approval of your advisor, but the number of courses you can take from different programs is approved by checking the courses you have taken before. The total number of courses you will take outside your own program (including adaptation courses) cannot exceed 4.

Question: I am a PhD student, can I take courses from a different Department or program?

Answer: You can take them with the approval of your advisor, but the number of courses you can take from different programs is approved by checking the courses you have taken before. The total number of courses you will take outside your own program (including adaptation courses) cannot exceed 4.

Question: I failed a course I took before. Can I take another course instead of the same course?

Answer: You must take the same course instead of the compulsory course you failed. If the course you failed is an elective course, you can choose a different course. Do not forget to mark the selected course instead when selecting courses in OBS.

Question: What happens if the student does not submit a thesis proposal?

Answer: If the thesis proposal is not submitted within the specified time periods, the Thesis Study course is closed for the relevant semester and the student is considered unsuccessful.

Question: I have moved on to the thesis phase, will I still choose a course?

Answer: Course selection must be done in the thesis phase as well as in the course phase. Students who have moved on to the thesis stage register by selecting Thesis Study and Specialization Field courses. In addition, if the student has not taken or passed the course, they can take the Science Ethics and Research Techniques course in the thesis stage.

Question: I have moved on to the thesis stage. How do I determine my thesis topic? What do I need to do?

Answer: First of all, you need to contact your advisor. You need to determine your thesis topic and fill out the Thesis Title/Topic Proposal Form, which you can find in the forms section on our website, and send a copy to your advisor. You must submit a signed copy of the form, which will be sent to us in writing by the advisor through the department head, to our Institute. You must do this at the beginning of the term in which you have moved on to the thesis stage, within the time period specified in the Academic Calendar.

Question: I want to change my thesis topic, what should I do?

Answer: You must have at least 2 more semesters to change your current thesis topic; the thesis topic cannot be changed in the last semester. Consult with your advisor and fill out the Thesis Title/Subject Change Form from the forms section on our website for a new thesis topic, and submit a copy to the department head and a signed copy to the Institute.

Question: I have completed the PhD course phase. What do I need to do for the qualification phase?

Answer: A student who has completed the PhD course phase selects thesis work and specialization field courses on the course selection screen. Then, in order to take the PhD qualification exam on the dates specified in the Academic Calendar, they apply to the Department Head in writing with the “Qualification Exam Application Form”. The relevant advisor and the Department Head determine the exam date and jury and notify the Institute. (See Education and Training Processes) The exam result of the student who takes the qualification exam is reported to the Institute within 3 days. Qualification exams are held in April and November, and if a student fails the qualification exam twice, their relationship with the PhD program is terminated.

Question: I passed the PhD Qualification exam, what do I need to do to start my topic proposal and thesis?

Answer: A Thesis Monitoring Committee is formed by the advisor within 1 month for the student who passed the qualification phase and notified to the Institute. Within 6 months from the proficiency exam, the student takes an exam to defend his/her topic proposal before the TİK (thesis monitoring committee). Thesis proposal must be notified to the Institute in writing by the advisor at least 1 week before the defense exam (see Education and Training Processes and Forms). The exam result of the student who successfully defends his/her thesis topic and whose topic is accepted is reported to the Institute with the “Thesis Title / Topic Proposal Form”. The student whose thesis topic is approved starts his/her thesis work and is taken to the thesis monitoring exam by the thesis monitoring committee twice a year starting from the first TİK term.

Question: I will take the thesis defense exam, when is the last time I can defend?

Answer: At the end of the Fall Term, you must have taken the defense by the Spring Term course selection week, if you are going to defend at the end of the Spring Term, you must have taken the defense by the Fall Term course selection week.

Question: What do I need to do to take the thesis defense exam?

Answer: The Education and Training Processes on our website should be reviewed. The process should be started at least 4 weeks before the planned thesis defense exam date. If the forms that need to be prepared by the advisor and the student are missing or not prepared correctly, they will not be accepted by the Institute.

Question: My thesis defense jury has been determined, what should I do?

Answer: Click for our Institute's Education and Training Processes.

Question: How to get an ORCID number?

Answer: In the infrastructure of the YÖK Open Science and Open Access System; it has become necessary to use the Open Researcher and Contributor ID (ORCID), one of the international author identification numbers that can be obtained free of charge, to ensure standardization of data, and graduate students with thesis and all academicians are required to get an ORCID number and match it with the ORCID numbers of previous publications.

The ORCID number must be obtained before getting a reference number.

There are two options to get an Orcid number:

The "Get ORCID number" option should be clicked while filling out the Thesis Data Entry Form and the steps should be followed.
The steps on the ORCID Web address should be followed.

Question: I received correction from the thesis defense exam. What should I do?

Answer: The defense result of the student who was given a correction period for his/her exam must be submitted to our Institute in writing by the department head within 3 business days at the latest. The Education and Training Processes on our website must be reviewed and the process must be followed by the advisor. The student must be admitted to the exam on the announced correction exam date.

Question: I was accepted as successful in the thesis defense exam. What should I do?

Answer: The result of the thesis defense exam must be reported to our Institute by the Department Head within 3 business days at the latest. The Education and Training Processes on our website must be followed by the student and the advisor, the necessary forms must be prepared and the printed theses must be submitted to our Institute after the checks. (Theses must be submitted within 30 days from the thesis defense exam date).

Question: How can I access the Thesis Data Entry Form, which is among the attachments of the Thesis/Project Submission Form? Where can I get the “Reference Number” that should be on the inside and outside cover of the thesis?

Answer: In order to fill out the “Thesis Data Entry Form” found on the relevant Web address, it is necessary to log in via e-Government. The student must log in via e-Government and fill in the information about his/her thesis. The system will assign a reference number (can be seen when the Save button is clicked). When the Print button is clicked, there is an option to save the Thesis Data Entry Form as a PDF. In this way, the Thesis Data Entry Form is saved to the computer and can be printed out. It is recommended that you get the reference number before your thesis defense exam and base it on the thesis completion year. Only one reference number should be obtained for a thesis.

Question: What is the Institutional Academic Archive System?

Answer: Bilecik Seyh Edebali University Institutional Academic Archive System stores all academic resources such as books, articles, theses, papers, reports, research data published directly and indirectly in a digital environment, mediates the monitoring of the academic performance of the University, and offers open access in accordance with copyrights in order to increase the impact of publications by preserving the resources for a long time. The Institutional Academic Archive System is a database where thesis/term projects prepared in our Institute's graduate programs, originality reports of the relevant theses/term projects and publications, if any, are stored. Students who are successful in the thesis defense exam or who successfully complete the term project course must register to the Institutional Academic Archive System during the thesis/term project/originality report/publication upload process.

The Institutional Academic Archive System website and Thesis/Term Project/Originality Report and Publication Uploading Processes are as follows:

Institutional Academic Archive System
Thesis/Term Project/Originality Report Uploading Process
Publication Uploading Process

Question: Can thesis defense be done online?

Answer: Remote participation can be provided for jury members who will participate from different cities, provided that the Institute is notified in advance while forming the jury.

Question: When can I defend my master's thesis? Is there a certain time period?

Answer: The thesis can be defended before the maximum period ends and at any time period determined by the student with his/her advisor, provided that the Thesis Study and Specialization Field courses have received successful grades for at least two semesters.

Question: What is the prerequisite for graduation? Do I need to publish?

Answer: Click for information about the graduation prerequisite.

Question: I want to change my advisor, what should I do?

Answer: The advisor change form is filled out and applied to the department.

Question: What is the minimum GPA required to graduate?

Answer: At least 2.40 for a master's degree

At least 3.00 for a doctorate

Question: What do I need to do to receive my diploma?

Answer: You can receive your diploma by coming to our Institute during weekday working hours (12:00-13:00 is lunch break) with your student ID card and national identity card. It should be noted that the procedures may take up to half an hour (depending on the intensity).

Question: Can someone else receive my diploma on my behalf?

Answer: The diploma can only be delivered to the student. If the student cannot come, a Power of Attorney must be given to the person who will come to receive the diploma from the notary. The diploma cannot be delivered without seeing the original Power of Attorney and checking the person's identity.

Question: I work in an institution under the Bilecik Governorship and I want to do a master's degree. Is there a study/protocol that we can benefit from as public personnel within the Institute?

Answer: If you are working in a public institution within the Bilecik Governorship, you will benefit from a tuition fee discount when you enroll in the following graduate programs within the framework of the Education Cooperation Protocol made with our Governorship.

Energy Management (Non-thesis - Second Education) Master's Program

Business Administration (Non-thesis - Second Education) Master's Program

Health Management (Non-thesis - Second Education) Master's Program

Global Politics and Security (Non-thesis - Second Education) Master's Program

Occupational Health and Safety (Non-thesis - Second Education) Master's Program

Money Banking and Foreign Trade (Non-thesis - Second Education) Master's Program

Accounting and Auditing (Non-thesis - Second Education) Master's Program

Management and Organization (Non-thesis - Second Education) Master's Program

In addition, if you are working within the Bilecik Provincial Directorate of National Education, you will benefit from a tuition fee discount when you enroll in the following graduate programs within the framework of the Education Cooperation Protocol made with the Bilecik Provincial Directorate of National Education.

Occupational Health and Safety (Non-thesis – Second Education) Master's Program

Energy Management (Non-thesis – Second Education) Master's Program

Health Management (Non-thesis – Second Education) Master's Program

Management and Organization (Non-thesis – Second Education) Master's Program

Global Politics and Security (Non-thesis – Second Education) Master's Program