A-Presidential Secretariat

• To carry out telephone calls and acceptance services of the manager to whom he/she is attached.
• To keep and archive the files belonging to the manager to whom he/she reports.
• To organise private or confidential correspondence belonging to the manager to whom he/she is attached, to prepare invitations, greeting cards, etc., and to ensure that they reach the relevant persons on time.
• To follow up the correspondence of the manager's departure and resumption of duty and to make reservations for travel accommodation.
• To determine and provide the equipment and other catering materials needed by the manager to whom he / she is affiliated in advance.
• To prevent the entry of unrelated and inappropriate people into the office room.
• To have the cleaning and ventilation works of the office room done.
• To ensure that the room is kept locked when the manager to whom he/she is affiliated is not in place.
• To prepare the agenda of the committees one day in advance, to write the decisions taken in the decision book. To ensure that the decisions reach the relevant units.
• To take care of the guests coming to the manager to whom he / she is affiliated, to host them until the meeting starts.
• To record the visitors and telephone callers of the manager to whom he/she is affiliated in the book on a daily basis.
• To prepare and distribute the congratulatory messages of the manager to whom he/she is attached.
• To follow the protocol and telephone lists and keep them up to date.
• To notify the units of the dates of cultural activities and correspondence and to ensure that the posters are hung in the necessary places.
• To archive the documents in accordance with the standard file plan of higher education higher education institutions and higher education institutions.
• To organise internal and external correspondence in accordance with the ‘Regulation on the Principles and Procedures to be Followed in Official Correspondence’ and ‘Bilecik Şeyh Edebali University Signature Powers Directive’.

B-Department Secretariat

• To carry out all the works that are outside the duties, powers and responsibilities of the Student Affairs Department and are under his/her responsibility in the laws and regulations.
• To know the graduate, undergraduate and associate degree Education and Examination Regulations and related directives, to follow the changes and to make announcements.
• To notify the dean's office / directorate of the weekly course and exam programmes and to make announcements on the bulletin board.
• To make the relevant announcements on the student notice boards of the departments, to remove the expired ones.
• To make correspondence between the unit and departments.
• To define course adjustments in the system.
• To ensure that the exemption petitions are forwarded to the relevant department head and counsellors for examination.
• To follow and finalise the leave, report, compensation and assignment letters and files of the lecturers working in the department in the system regularly.
• To write and present the decisions of the Department Board and their cover letters to the Head of the Department.
• To make new course opening procedures.
• To ensure the implementation and finalisation of the course evaluation surveys in the department and to submit them to the head of the department.
• To archive the documents in accordance with the standard file plan of higher education higher education institutions and higher education institutions.
• To organise internal and external correspondence in accordance with the ‘Regulation on the Principles and Procedures to be Followed in Official Correspondence’ and ‘Bilecik Şeyh Edebali University Signature Powers Directive’.

C-Personnel

• To follow up the works and procedures related to the assignments of contracted foreign academic staff.
• To follow the tenure, promotion dates, birth, marriage, death, etc. personal rights and military service procedures of the personnel, to inform the Faculty Secretary in coordination with the Strategy Development Department, to make the necessary correspondence and applications.
• To follow up the leave, duty and report procedures of academic and administrative staff. 
• To notify the Strategy Development Department and the Personnel Department of the start/leave dates of the personnel.
• To carry out the procedures related to the appointment, promotion, resignation, military service, retirement and property declaration of academic and administrative staff.
• To check whether the health reports received by academic and administrative staff are in accordance with the legislation.
• To carry out and follow up the procedures related to the appointments and appointments of the Dean / Dean / Deputy Dean, head of department, vice heads of department, head of department, head of department, Faculty Board, Faculty Administrative Board memberships and University Senate representation and appointments.
• To prepare the lists of academic and administrative staff working in the units and ensure that they are kept up to date.
• To prepare the task distribution chart form for the administrative staff and permanent workers in the unit and submit it to the Faculty secretaries for approval.
• To archive the job descriptions and lists of the boards and commissions established in the faculty.
• To make the correspondence of the boards and commissions established by the faculty.
• To inform the units about the dates of cultural activities and correspondence and to ensure that the posters are hung in the necessary places.
• To ensure the implementation and finalisation of the surveys to be conducted for academic and administrative staff.
• To ensure that announcements about the faculty staff are made.
• To archive the documents in accordance with the standard file plan of higher education institutions and higher education institutions.
• To organise internal and external correspondence in accordance with the ‘Regulation on the Principles and Procedures to be Followed in Official Correspondence’ and ‘Bilecik Şeyh Edebali University Signature Powers Directive’.

D- Movable and Financial Affairs

• To prepare the documents of all expenditures to be made by the unit within the scope of the expenditure legislation in accordance with the budget order and procedure, to follow up by submitting them to the Strategy Development Department.
• To check whether there is enough appropriation. To make additional appropriation, appropriation request and transfer works. To take necessary precautions to avoid any problems.
• To inform the superiors in a timely manner of any information that may cause delay in payments to be made to persons or persons who do not submit the information and documents that will constitute the basis for payments on time despite the request.
• To follow the movable registration procedures related to the purchase of consumption and fixtures (educational materials, stationery, building maintenance and repair materials, wood and metal materials, electronic hardware and technological materials, machinery and equipment purchases and maintenance, etc.) through direct procurement or tender.
• To organise, record and archive the documents such as movable transaction receipt, embezzlement receipt, counting report, etc. in accordance with the procedure.
• To organise the warehouses so that they are always clean, tidy and easy to find what is wanted. - To ensure that the materials missing from the warehouse are completed by notifying their superiors.
• To record the output of the materials given for consumption by issuing TIF. To prepare quarterly consumption output reports.
• To record the entry of transfers, grants and donations coming to the unit, to prepare the embezzlement receipt, to ensure the follow-up and distribution to the units.
• To create Durable Movables lists for durable movables in common areas such as personal rooms, laboratories, corridors, classrooms, etc., and to embezzle them to the relevant persons. 
• To ensure that the embezzlements given to the rooms are kept up to date.
• To carry out the year-end transactions of the movables and report the counting minutes and breakdown sheets to the Strategy Development Department.
• To take and ensure that the necessary measures are taken to protect the movables against fire, wetting, deterioration, theft and similar hazards.
• To prepare the payrolls of the staff working overtime, part-time employees and internship students, to follow up, and to report them to the relevant department at the end of each month.
• To prepare the files of the internship students, to make all kinds of correspondence related to the intern student.
• To make the SSI work entry and exit notifications of the internship students, to make the work accident and occupational diseases insurance premium notifications and to notify the relevant department for the payment of premiums.
• To make correspondence in the preparation of strategic plans, to prepare the areas and reports on the current situation of the Faculty in the preparation of the plan.
• To notify the Department of Construction and Technical Affairs of the work demands of the places that need renovation and repair in the Faculty.
• To archive the documents in accordance with the standard file plan of higher education higher education institutions and higher education institutions.
• To organise internal and external correspondence in accordance with the ‘Regulation on the Principles and Procedures to be Followed in Official Correspondence’ and ‘Bilecik Şeyh Edebali University Signature Authorities Directive’.